Question 1

Inspecting or __________ of records is the first step in the process of making sure items are ready to file.

Accepted Answer

The answer of Inspecting or __________ of records is the...

Question 2

Numeric systems are known as _______ filing systems.

Accepted Answer

A)   direct
B)   indirect
C)   chronological
D)   terminal
E)   middle digitF) B) and E)
G) A) and B)

Question 3

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Accepted Answer

A)   Title, last name, first name, middle name
B)   Last name, first initial, title
C)   First name, middle name, last name, title
D)   Last name, first name, middle name, title
E)   First name, last name, title, middle initialF) B) and D)
G) A) and D)

Question 4

Which of the following is a guideline for arranging files in alphabetical order?

Accepted Answer

A)   Treat all parts of a patient's name as one unit
B)   Treat a prefix as a separate unit
C)   Treat a title as the last filing unit
D)   Treat a hyphenated name as a single unit
E)   Place initials after a full name spelled outF) C) and D)
G) B) and D)

Question 5

What constitutes an active file, as opposed to an inactive file?

Accepted Answer

A)   A patient's file is active if she has been seen within the last 6 months.
B)   The criteria are established by each individual practice.
C)   Patients must be called and asked if they want their files closed.
D)   A patient's file becomes inactive when the patient dies.
E)   A patient's file becomes inactive after 7 to 10 years.F) C) and D)
G) B) and E)

Question 6

Which step of the filing process will save time when returning files to their proper places?

Accepted Answer

A)   Indexing
B)   Coding
C)   Sorting
D)   Inspecting
E)   StoringF) C) and D)
G) A) and C)

Question 7

What should you use when you need to distinguish files within a filing system?

Accepted Answer

A)   Terminal digit filing
B)   Color-coding
C)   Numeric filing
D)   Middle digit filing
E)   ClassificationsF) A) and D)
G) A) and C)

Question 8

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Accepted Answer

A)   Record management system
B)   Retention schedule
C)   Indexing rules
D)   Filing guidelines
E)   Tickler fileF) A) and E)
G) A) and D)

Question 9

Prior to moving records to an off-site ________ facility, you need to be sure the records will be secure, accessible, and safe.

Accepted Answer

The answer of Prior to moving records to an off-site...

Question 10

What does a retention schedule detail?

Accepted Answer

A)   The way a patient record is created, filed, and maintained
B)   The order in which patient records are kept
C)   Any activity that needs to be scheduled ahead of time
D)   When files should be moved to a storage area and how long they should be kept
E)   How long individual items are kept in a patient's medical recordF) C) and E)
G) C) and D)

Question 11

When inspecting a document that is smaller than standard size, which of the following should be done prior to filing?

Accepted Answer

A)   Secure the material with paper clips
B)   Place it in a standard-size sheet protector
C)   Add a note to the tab of the folder for easy recognition
D)   Place a rubber band around it
E)   Code the document to be sure it is filed properlyF) B) and E)
G) B) and D)

Question 12

Which of the following features is necessary for storing files?

Accepted Answer

A)   A site that is kept cold
B)   Cardboard storage containers
C)   A site that is below ground
D)   A site that is kept locked
E)   A site that offers easy patient accessF) B) and E)
G) C) and D)

Question 13

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

Accepted Answer

A)   inactive files
B)   suspended files
C)   closed files
D)   eliminated files
E)   retained filesF) B) and D)
G) C) and E)

Question 14

Which step in the filing process can be skipped when filing patient records that have previously been filed?

Accepted Answer

A)   Indexing
B)   Sorting
C)   Coding
D)   Storing
E)   InspectingF) All of the above
G) A) and E)

Exam 13: Managing Medical Records

Which of the following is a guideline for arranging files in alphabetical order?

Correct Answer
verified

Prior to moving records to an off-site ________ facility, you need to be sure the records will be secure, accessible, and safe.

Correct Answer
verified

What should you use when you need to distinguish files within a filing system?

Correct Answer
verified

When inspecting a document that is smaller than standard size, which of the following should be done prior to filing?

Correct Answer
verified

Which step in the filing process can be skipped when filing patient records that have previously been filed?

Correct Answer
verified

What does a retention schedule detail?

Correct Answer
verified

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Correct Answer
verified

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

Correct Answer
verified

Which step of the filing process will save time when returning files to their proper places?

Correct Answer
verified

Which of the following features is necessary for storing files?

Correct Answer
verified

Inspecting or __________ of records is the first step in the process of making sure items are ready to file.

Correct Answer
verified

What constitutes an active file, as opposed to an inactive file?

Correct Answer
verified

Numeric systems are known as _______ filing systems.

Correct Answer
verified

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Correct Answer
verified

Exam 13: Managing Medical Records

Which of the following is a guideline for arranging files in alphabetical order?

Correct AnswerverifiedShow Answer

Prior to moving records to an off-site ________ facility, you need to be sure the records will be secure, accessible, and safe.

Correct AnswerverifiedShow Answer

What should you use when you need to distinguish files within a filing system?

Correct AnswerverifiedShow Answer

When inspecting a document that is smaller than standard size, which of the following should be done prior to filing?

Correct AnswerverifiedShow Answer

Which step in the filing process can be skipped when filing patient records that have previously been filed?

Correct AnswerverifiedShow Answer

What does a retention schedule detail?

Correct AnswerverifiedShow Answer

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Correct AnswerverifiedShow Answer

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

Correct AnswerverifiedShow Answer

Which step of the filing process will save time when returning files to their proper places?

Correct AnswerverifiedShow Answer

Which of the following features is necessary for storing files?

Correct AnswerverifiedShow Answer

Inspecting or __________ of records is the first step in the process of making sure items are ready to file.

Correct AnswerverifiedShow Answer

What constitutes an active file, as opposed to an inactive file?

Correct AnswerverifiedShow Answer

Numeric systems are known as _______ filing systems.

Correct AnswerverifiedShow Answer

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Correct AnswerverifiedShow Answer

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified